Administrative Assistant

  • Salary: £23,400 a year
  • Full-time
  • Closing date: 27 May 2024

Barnsley Hospice has an exciting opportunity to join our team as an Administrative Assistant. You’ll support our Facilities Manager and Facilities team with administrative tasks and provide first-line support to internal customers. You’ll also assist the team with reporting and monitoring maintenance activities.

Key duties & responsibilities

  • To carry out the necessary word-processing, database, and spreadsheet creation, editing and filing, ensuring accurate record-keeping for the Facilities Department.
  • To be responsible for logging all facilities helpdesk enquiries (telephone and email) from inception to completion, including liaising with all departments, contractors, and suppliers.
  • Ensure that financial procedures are followed in requesting quotes, raising purchase orders, receipting goods and services and supporting the Facilities Manager in monitoring spend against budget.
  • To maintain a high degree of customer service for all support queries, respond to enquiries from customers and help to resolve Facilities issues.
  • Coordinate and maintain the Facilities helpdesk using the relevant maintenance software systems.
  • Produce regular and ad hoc reports for the Facilities Manager and Health & Safety Lead.
  • To manage and maintain the approved list of contractors, Health & Safety files (Public Liability Insurance, Health and safety Records, CSCS Cards and Tax certificates)
  • Maintaining up-to-date records for all contractors.
  • To support the Facilities Manager in monitoring training compliance across the Facilities team.
  • To provide advice on policies and procedures to employees and managers, where appropriate.
  • Any other duty commensurate with the post, as directed by the Facilities Manager.

Organisation summary

Barnsley Hospice is a charity that provides specialist palliative and end of life care to hundreds of local people and those close to them each year. Our main priority is to achieve the best possible quality of life for people living with a life-limiting illness, whilst supporting those close to them during the period of illness and bereavement. As a specialist care provider, the range of skills we offer include, pain and symptom management, emotional support and end of life care. The hospice currently employs about 100 people and has a team of volunteers, based both at the hospice and within our retail hub.

We are committed to Equality, Diversity & Inclusion in all that we do and welcome applications from all sections of the community. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQIA+ candidates and candidates with disabilities because we are committed to increasing the representation of these groups at Barnsley Hospice.

For questions about the job, please contact: Facilities Manager Amy Lau – amy.lau@barnsley-hospice.org

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